Job Title: Administrative Coordinator
Location: Oklahoma City, OK
Job Type: Full-Time
Pay Rate: $24.50 per hour
Position Overview
We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations in a dynamic and fast-paced environment. This role requires strong coordination, communication, and analytical skills, along with the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
- Provide comprehensive administrative support to leadership and departmental teams
- Coordinate schedules, meetings, and appointments
- Support project coordination including planning, resourcing, task assignment, and milestone tracking
- Prepare and maintain reports, records, and documentation
- Handle incoming communications (phone, email, and in-person inquiries) professionally
- Assist with procurement and purchasing processes, including requisitions, quotes, and compliance checks
- Compile, validate, and report on data for operational and administrative purposes
- Maintain office supplies and coordinate vendor interactions
- Support policy compliance and documentation management
- Assist with special projects and initiatives as needed
Required Experience
- Minimum of 2 years of progressively responsible administrative experience, ideally within a complex office or public-sector environment
- Experience interacting with diverse stakeholders, including internal staff, external organizations, and the public, requiring tact, diplomacy, and confidentiality
- Demonstrated project coordination experience, including planning, resource allocation, and progress monitoring
Core Skills & Competencies
Research & Analysis
- Apply basic research methods: define problems, gather and validate data, and synthesize findings into actionable insights
Writing & Communication
- Strong professional writing skills, including staff reports, memos, procedures, and executive summaries
- Effective verbal communication with the ability to convey information clearly, diplomatically, and professionally in both internal and public-facing interactions
Planning & Coordination
- Ability to work independently, manage competing priorities, and make sound administrative decisions within established policies
Budget & Finance
- Support procurement and purchasing activities, ensuring compliance with organizational policies and procedures
Tools & Technical Proficiency
- Microsoft Office Suite (or equivalent):
- Excel: formulas, lookups, pivot tables, charts, data validation
- Word: templates, mail merge, tracked changes, formatting standards
- Outlook: calendar management, tasks, shared mailboxes
- Data management and reporting: compile datasets, ensure accuracy, and create charts and tables
- Document management: version control, naming conventions, and confidentiality practices
- Experience with business systems such as HR/payroll, procurement, ERP, or records management platforms (e.g., PeopleSoft, Oracle, Workday or similar systems)
Governance, Policy & Compliance
- Interpret and apply policies and procedures accurately
- Assist in drafting and refining procedures based on operational needs
- Maintain strict confidentiality when handling sensitive personnel, financial, and public information
Interpersonal & Service Orientation
- Build strong relationships with stakeholders and provide high-quality customer service
- Respond to inquiries in a timely, accurate, and professional manner
- Resolve issues and conflicts using sound judgment and professionalism
How to Apply
Qualified candidates are encouraged to submit their resume for consideration. We are looking for a motivated and reliable professional to join our team and contribute to a high-performing work environment.