Position Summary:
We are seeking a detail-oriented and highly organized Clerical Office Administrator to support daily office operations. The ideal candidate will have strong proficiency in Microsoft Excel, excellent communication skills, and the ability to manage multiple administrative tasks efficiently.
Key Responsibilities:
- Perform general clerical duties including data entry, filing, scanning, and document management
- Create and maintain spreadsheets, reports, and databases using Microsoft Excel
- Assist with scheduling meetings, managing calendars, and coordinating office communications
- Maintain accurate records and ensure proper documentation of office activities
- Support various departments with administrative tasks as needed
- Answer and direct phone calls, greet visitors, and handle incoming/outgoing mail
- Order and maintain office supplies and equipment inventory
- Ensure confidentiality and security of sensitive information
Qualifications:
- High school diploma or equivalent; associate degree or administrative certification is a plus
- 2+ years of experience in an administrative or clerical role
- Proficient in Microsoft Office Suite, especially Excel (pivot tables, formulas, data sorting/filtering)
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
Preferred Skills:
- Experience with office management systems
- Familiarity with basic accounting or invoicing tasks
- Bilingual a plus