Quality Management System (QMS) Assistant is responsible for maintaining document control processes to ensure all internal and external documentation complies with regulatory, customer, and corporate requirements. This role manages document lifecycle activities—including creation, review, approval, release, storage, revision control, and archival—across multiple systems such as DCS, PLM, EQAMS, and SharePoint.
The QMS Assistant supports engineering, quality, manufacturing, and cross-functional teams by ensuring documentation accuracy, traceability, and accessibility, while driving improvements in document control efficiency and compliance.
Key Responsibilities
•Manage document creation, revision, approval, release, and version control.
•Maintain document systems (DCS/PLM/EQAMS/SharePoint) and ensure data accuracy.
•Ensure documents comply with internal procedures and ISO/customer standards.
•Process ECR/ECN/ECO changes and support cross-functional approval workflows.
•Control document distribution, retention, backup, and archival.
•Support cross-functional teams with document inquiries and system usage.
•Prepare documentation required for internal/external audits.
•Provide user training on document procedures and systems.
•Improve document control processes, templates, and system workflows.
•Execute other document-related tasks assigned by supervisors.
•Support QC functions as a teamwork. Qualifications
Education:
- High school diploma or associate degree preferred. (Technical or vocational training in manufacturing or documentation processes is a plus.)•
Experience:
- 1–2 years of experience in administrative support, document handling, or manufacturing operations.
- Familiarity with basic documentation processes in ISO or manufacturing environments preferred.
Technical Skills:
- Basic understanding of document control principles; knowledge of ISO 9001 is a plus.
- Ability to operate document control systems (DCS), PLM tools, and SharePoint with training.
- Competent in using Microsoft Office (Excel, PowerPoint) and PDF tools for document updates.
- Able to follow established templates and workflows for document updates and approvals.
Other Skills:
- Strong attention to detail and accuracy in data entry and document handling.
- Good communication skills to coordinate with internal teams for document status updates.
- Ability to follow structured processes and meet deadlines.
- Willingness to learn and adapt to system tools and compliance requirements.
Preferred Qualifications
- Experience in electronics or PCBA manufacturing documentation processes.
- Familiarity with EQAMS or PLM systems.
- Basic knowledge of GMP or regulated documentation requirements.
- Exposure to audit preparation or compliance support tasks.
Quality Management System (QMS) Assistant is responsible for maintaining document control processes to ensure all internal and external documentation complies with regulatory, customer, and corporate requirements. This role manages document lifecycle activities—including creation, review, approval, release, storage, revision control, and archival—across multiple systems such as DCS, PLM, EQAMS, and SharePoint.
The QMS Assistant supports engineering, quality, manufacturing, and cross-functional teams by ensuring documentation accuracy, traceability, and accessibility, while driving improvements in document control efficiency and compliance.
Key Responsibilities
•Manage document creation, revision, approval, release, and version control.
•Maintain document systems (DCS/PLM/EQAMS/SharePoint) and ensure data accuracy.
•Ensure documents comply with internal procedures and ISO/customer standards.
•Process ECR/ECN/ECO changes and support cross-functional approval workflows.
•Control document distribution, retention, backup, and archival.
•Support cross-functional teams with document inquiries and system usage.
•Prepare documentation required for internal/external audits.
•Provide user training on document procedures and systems.
•Improve document control processes, templates, and system workflows.
•Execute other document-related tasks assigned by supervisors.
•Support QC functions as a teamwork. Qualifications
Education:
- High school diploma or associate degree preferred. (Technical or vocational training in manufacturing or documentation processes is a plus.)•
Experience:
- 1–2 years of experience in administrative support, document handling, or manufacturing operations.
- Familiarity with basic documentation processes in ISO or manufacturing environments preferred.
Technical Skills:
- Basic understanding of document control principles; knowledge of ISO 9001 is a plus.
- Ability to operate document control systems (DCS), PLM tools, and SharePoint with training.
- Competent in using Microsoft Office (Excel, PowerPoint) and PDF tools for document updates.
- Able to follow established templates and workflows for document updates and approvals.
Other Skills:
- Strong attention to detail and accuracy in data entry and document handling.
- Good communication skills to coordinate with internal teams for document status updates.
- Ability to follow structured processes and meet deadlines.
- Willingness to learn and adapt to system tools and compliance requirements.
Preferred Qualifications
- Experience in electronics or PCBA manufacturing documentation processes.
- Familiarity with EQAMS or PLM systems.
- Basic knowledge of GMP or regulated documentation requirements.
- Exposure to audit preparation or compliance support tasks.